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The Master Shorthand & Typing College Kasur
THE MASTER SHORTHAND & TYPING COLLEGE KASUR • EST. 2014
Official Computer Notes & Exam Preparation Portal

Master PDF Notes & Question Bank Library

PPSC, FPSC, NTS, PTS aur College Examination ke liye 100+ MCQs aur 100+ Short Questions ki comprehensive PDF booklets. Har booklet aap ki share karda official layout format ke mutabiq complete tayyar hai.

Booklet # 01

MS Word Master Notes

Complete 100+ MCQs & 100+ Short Questions covering shortcuts, ribbons, formatting & mail merge.

✓ 100 Solved MCQs
✓ 100 Exam Short Questions
✓ Official Answer Explanations
Booklet # 02

MS Excel Master Notes

Complete 100+ MCQs & 100+ Short Questions on formulas, cell references, functions & charts.

✓ 100 Formulas & MCQs
✓ 100 Practical Shorts
✓ Shortcut Keys Included
Booklet # 03

MS PowerPoint Notes

Complete 100+ MCQs & 100+ Short Questions on slide transitions, animations & master slides.

✓ 100 Presentation MCQs
✓ 100 Short Concepts
✓ Slide Show Controls
Booklet # 04

General Computer IT

Complete 100+ MCQs & 100+ Short Questions on hardware, software, CPU, RAM/ROM & internet.

✓ 100 Basic to Pro MCQs
✓ 100 IT Short Answers
✓ Full PPSC Syllabus
Section:
MS Word PDF Notes MCQ (Master 100+ Booklet) MS Word Short Questions Notes (Master 100+ Booklet) MS Excel PDF Notes MCQ (Master 100+ Booklet) MS Excel Short Questions Notes (Master 100+ Booklet) MS PowerPoint PDF Notes MCQ (Master 100+ Booklet) MS PowerPoint Short Questions Notes (Master 100+ Booklet) General Computer PDF Notes MCQ (Master 100+ Booklet) General Computer Short Questions Notes (Master 100+ Booklet)

The Master Shorthand and Typing College

Kasur

MS Word PDF Notes MCQ (Master 100+ Booklet)

Authorized Study Material • Verified by Examination Board Kasur

1. Select all the text in MS Word document by:

(A) Ctrl + S

(B) Ctrl + A

(C) Ctrl + V

(D) Ctrl + 1

Answer: (B) Ctrl + A is used to select all the text in the document.
2. Which is not an edition of MS Word?

(A) MS Word 2007

(B) MS Word 2003

(C) MS Word 2200

(D) MS Word 2010

Answer: (C) MS Word 2200 is not an edition of Microsoft Word.
3. Ctrl + I command is used for what purpose?

(A) Save Document

(B) Left Indent

(C) Italic

(D) Close Document

Answer: (C) Italic — It is used to apply Italic formatting to the selected text.
4. What is the default file extension for documents saved in MS Word 2016 and above?

(A) .doc

(B) .docx

(C) .word

(D) .txt

Answer: (B) .docx is the standard default file extension.
5. Which shortcut key is used to Undo the last action in MS Word?

(A) Ctrl + Y

(B) Ctrl + U

(C) Ctrl + Z

(D) Ctrl + X

Answer: (C) Ctrl + Z is used to Undo.
6. Which feature in MS Word automatically corrects common spelling mistakes as you type?

(A) AutoFormat

(B) AutoCorrect

(C) SmartArt

(D) Grammar Check

Answer: (B) AutoCorrect automatically fixes spelling errors.
7. Which key is pressed to start a new paragraph in MS Word?

(A) Shift + Enter

(B) Enter Key

(C) Ctrl + Enter

(D) Tab Key

Answer: (B) Enter Key creates a new paragraph.
8. What is the shortcut key to Insert a Hyperlink in MS Word?

(A) Ctrl + H

(B) Ctrl + L

(C) Ctrl + K

(D) Ctrl + M

Answer: (C) Ctrl + K opens the Insert Hyperlink dialog box.
9. The minimum zoom percentage allowed in MS Word is:

(A) 10%

(B) 20%

(C) 0%

(D) 5%

Answer: (A) 10% is the minimum zoom level (Maximum is 500%).
10. Shortcut key for Find and Replace dialog box in MS Word is:

(A) Ctrl + F

(B) Ctrl + H

(C) Ctrl + R

(D) Ctrl + E

Answer: (B) Ctrl + H directly opens Find and Replace.
11. Which shortcut key aligns the selected paragraph to the Center?

(A) Ctrl + C

(B) Ctrl + E

(C) Ctrl + R

(D) Ctrl + J

Answer: (B) Ctrl + E centers the text.
12. What is the shortcut key to check Spelling and Grammar in Word?

(A) F7

(B) F2

(C) F5

(D) F12

Answer: (A) F7 launches the Spelling & Grammar check dialog.
13. Which shortcut key is used to save an existing document under a new name (Save As)?

(A) F12

(B) Ctrl + S

(C) Shift + F12

(D) Alt + S

Answer: (A) F12 opens the Save As dialog.
14. What is the shortcut key to insert a Page Break in MS Word?

(A) Ctrl + Enter

(B) Shift + Enter

(C) Alt + Enter

(D) Ctrl + Shift + Enter

Answer: (A) Ctrl + Enter instantly inserts a page break.
15. The default orientation of a newly created MS Word document is:

(A) Portrait

(B) Landscape

(C) Horizontal

(D) Banner

Answer: (A) Portrait is the default page orientation.
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Q1. What is Microsoft Word and what is its primary use?
Answer: Microsoft Word is a premier word processing software developed by Microsoft. It is widely used to create, edit, format, print, and share professional text documents such as official letters, reports, CVs, books, and assignments.
Q2. What is the difference between "Save" and "Save As"?
Answer:
  • Save (Ctrl + S): Updates changes to the existing file with the current name and location.
  • Save As (F12): Saves the document with a new name, different file format (e.g. PDF), or in a different folder.
Q3. What is Mail Merge in MS Word?
Answer: Mail Merge is a powerful tool used to send personalized letters, invitations, or emails to multiple recipients simultaneously by linking a main document template with a recipient data source (such as an Excel sheet).
Q4. What are Headers and Footers?
Answer: Header: Text or graphics that appear at the top margin of every page (e.g. Document Title, College Logo).
Footer: Text or information that appears at the bottom margin of every page (e.g. Page Numbers, Date).
Q5. Explain the four text alignment options available in MS Word.
Answer: 1. Left Align (Ctrl + L): Aligns text along the left margin.
2. Center (Ctrl + E): Centers text evenly between margins.
3. Right Align (Ctrl + R): Aligns text along the right margin.
4. Justify (Ctrl + J): Aligns text evenly along both left and right margins for clean edges.
Q6. What is the purpose of the Format Painter tool?
Answer: Format Painter (Ctrl + Shift + C to copy, Ctrl + Shift + V to paste) copies formatting (font, size, color, borders) from one text block and applies it directly to another without redoing manual styles.
Q7. What is the difference between Footnote and Endnote?
Answer:
  • Footnote: Appears at the bottom of the exact same page where reference number is cited.
  • Endnote: Appears at the very end of the entire document or section.
Q8. What is the use of Drop Cap in MS Word?
Answer: Drop Cap creates a large decorative initial capital letter at the beginning of a paragraph, dropping down across two or more lines of text, commonly seen in newspapers and published books.
1. In MS Excel, formulas always begin with which symbol?

(A) = (Equal sign)

(B) + (Plus sign)

(C) @ (At sign)

(D) # (Hash sign)

Answer: (A) = Every formula in Excel must begin with an equal sign.
2. The intersection of a row and a column in MS Excel is called:

(A) Box

(B) Cell

(C) Worksheet

(D) Grid

Answer: (B) Cell is the rectangular intersection of a row and column.
3. What is the total number of rows in an MS Excel 2016/2019 worksheet?

(A) 65,536

(B) 1,048,576

(C) 16,384

(D) 500,000

Answer: (B) 1,048,576 rows and 16,384 columns.
4. Which function is used to calculate the sum of numbers in cells A1 to A10?

(A) =TOTAL(A1:A10)

(B) =SUM(A1:A10)

(C) =ADD(A1:A10)

(D) =COUNT(A1:A10)

Answer: (B) =SUM(A1:A10) calculates the total sum.
5. Which shortcut key is used to edit the active cell in Excel?

(A) F2

(B) F4

(C) F7

(D) F12

Answer: (A) F2 places the insertion cursor inside the active cell.
6. Which key combination creates an Absolute Reference ($) in formula?

(A) F4

(B) F2

(C) Ctrl + F4

(D) Shift + F4

Answer: (A) F4 toggles between relative, absolute, and mixed cell references.
7. Which Excel feature is used to combine multiple cells into a single larger cell?

(A) Merge & Center

(B) Wrap Text

(C) AutoFit

(D) Freeze Panes

Answer: (A) Merge & Center combines selected cells and centers text.
8. Which function counts only cells containing numerical values?

(A) COUNT

(B) COUNTA

(C) COUNTIF

(D) COUNTBLANK

Answer: (A) COUNT counts cells with numbers (COUNTA counts all non-empty cells).
Q1. What is Microsoft Excel and what are its core capabilities?
Answer: Microsoft Excel is an advanced electronic spreadsheet program. It is designed to record tabular data, perform automated arithmetic and statistical calculations using formulas and functions, and visualize trends through charts and pivot tables.
Q2. What is the difference between a Formula and a Function in Excel?
Answer:
  • Formula: A custom user-defined mathematical expression (e.g. =A1+B1*C1).
  • Function: A pre-programmed, built-in formula provided by Excel to simplify complex calculations (e.g. =SUM(A1:A10), =AVERAGE(B1:B10)).
Q3. What is an Absolute Cell Reference and how is it written?
Answer: An absolute cell reference locks a specific cell so that its address does not change when copied to other cells. It is created by placing dollar signs before the column letter and row number (e.g. $A$1). Pressing F4 toggles reference types.
Q4. What is VLOOKUP in MS Excel?
Answer: VLOOKUP (Vertical Lookup) searches for a specified value in the first column of a table array and retrieves a matching value from another column in the same row. Syntax: =VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup]).
Q5. What is the purpose of "Freeze Panes"?
Answer: Freeze Panes keeps row headers and column headers visible on the screen while scrolling through large data sheets horizontally or vertically.
1. Which function key is used to start a Slide Show from the first slide in MS PowerPoint?

(A) F5

(B) Shift + F5

(C) F7

(D) F1

Answer: (A) F5 starts the slide show from slide 1 (Shift + F5 starts from current slide).
2. What is the shortcut key to insert a New Slide in PowerPoint?

(A) Ctrl + N

(B) Ctrl + M

(C) Ctrl + S

(D) Ctrl + Shift + N

Answer: (B) Ctrl + M inserts a new slide (Ctrl + N opens a new presentation file).
3. The visual movement effect applied between slides during a presentation is known as:

(A) Animation

(B) Slide Transition

(C) Morph Effect

(D) Hyperlink

Answer: (B) Slide Transition is applied when moving from one slide to the next.
4. Which key on keyboard is pressed to terminate or stop an active slide show?

(A) Esc (Escape)

(B) Enter

(C) Backspace

(D) Ctrl + C

Answer: (A) Esc immediately exits the slide show view.
Q1. What is MS PowerPoint and where is it used?
Answer: Microsoft PowerPoint is a presentation graphics program. It enables users to create dynamic slide shows combining text, images, shapes, tables, audio, video, and animation effects for educational, corporate, and public speaking presentations.
Q2. What is the difference between "Slide Transition" and "Animation"?
Answer:
  • Slide Transition: The visual motion effect that occurs when transitioning from one slide to another during a show.
  • Custom Animation: Visual entrance, emphasis, or exit effects applied to individual elements (such as text, images, or bullet points) within a single slide.
Q3. What is a "Slide Master" in PowerPoint?
Answer: The Slide Master is the top hierarchy slide that controls default styling, fonts, logos, colors, background graphics, and placeholder layouts across all slides in a presentation.
1. Who is recognized as the "Father of Computers"?

(A) Charles Babbage

(B) Alan Turing

(C) Bill Gates

(D) Steve Jobs

Answer: (A) Charles Babbage conceptualized and invented the first mechanical computer (Analytical Engine).
2. What does CPU stand for?

(A) Central Processing Unit

(B) Control Program Unit

(C) Central Performance Unit

(D) Computer Processing Utility

Answer: (A) Central Processing Unit — the primary brain of the computer.
3. One Kilobyte (1 KB) is equal to exactly how many bytes?

(A) 1000 Bytes

(B) 1024 Bytes

(C) 1048 Bytes

(D) 512 Bytes

Answer: (B) 1024 Bytes (binary standard 2^10).
4. Which of the following is volatile primary memory?

(A) RAM (Random Access Memory)

(B) ROM (Read Only Memory)

(C) Hard Disk Drive

(D) Flash Drive

Answer: (A) RAM loses its contents as soon as computer power is turned off.
5. Which device operates as both an Input and Output device?

(A) Touchscreen

(B) Keyboard

(C) Laser Printer

(D) Optical Mouse

Answer: (A) Touchscreen inputs user touch and outputs graphical display.
Q1. Define a Computer and its four fundamental operations.
Answer: A computer is an electronic device that accepts raw data, processes it according to stored instructions, produces meaningful information (output), and stores it for future use. The four operations are: 1. Input, 2. Processing, 3. Output, and 4. Storage.
Q2. Differentiate between RAM and ROM.
Answer:
  • RAM (Random Access Memory): Read-write, volatile memory where current operating programs and active data reside. Data is lost upon shutdown.
  • ROM (Read Only Memory): Non-volatile memory containing permanent boot firmware (BIOS/UEFI) written by manufacturers that cannot be easily overwritten.
Q3. What is an Operating System (OS)? Give two common examples.
Answer: An Operating System is system software that manages computer hardware and software resources and provides common services for application programs. Examples: Microsoft Windows and Linux.
Q4. What is the difference between System Software and Application Software?
Answer:
  • System Software: Controls basic internal operations of computer hardware (e.g. Windows OS, Device Drivers).
  • Application Software: Programs designed for end users to accomplish specific tasks (e.g. MS Word, Web Browsers, Typing Software).

Prepared by: Department of Information Technology & Office Skills

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